Chat - messages and team communication

Written By Miro Flemke

Last updated 5 months ago

What is the chat?

The chat in Proyex is your central communication channel for team collaboration. Send direct messages, create group chats, or use project-specific conversations—all in real time and directly within Proyex.

Conversation types

  • Direct messages: Private 1-on-1 conversations with a team member.

  • Group chats: Create groups with multiple team members for cross-team coordination.

  • Project chats: Project-related conversations directly linked to a project.

How it works

  1. Open the chat via the navigation menu.

  2. Select an existing conversation or start a new one.

  3. Type your message and press Enter to send.

Message features

Reactions

React to messages with emojis—a quick way to give feedback without having to write a reply. Click your emoji again to remove the reaction.

Edit and delete messages

You can edit (edited messages are marked as such) or delete your own messages at any time.

Pin messages

Conversation admins can pin important messages so they can be found quickly.

Replies/Threads

Reply directly to a specific message to preserve the context. The reply will be linked to the original message.

File attachments

Share files directly in the chat: images, videos, documents, PDFs, and more. Files are securely stored in the cloud and can be downloaded by all participants.

Search

Search the message history of a conversation using full-text search to quickly find older messages.

Manage participants

In group chats, you can:

  • Add or remove participants

  • Assign admin rights — Admins can pin messages and archive the conversation

  • Mute the conversation — Optionally with a time limit (e.g., for 1 hour)

  • Pin the conversation — So it stays at the top of your list

Read receipts and online status

You can see in real time:

  • Who’s online — Your team members’ presence status

  • Who is typing — Typing indicator shows when someone is actively typing

  • Who has read — Read receipts for messages

  • Unread messages — Counter per conversation

Notifications

For new chat messages, you can optionally receive an email summary if you’ve missed any messages. Muted conversations are excluded from notifications.

Frequently Asked Questions

Can I mute the chat?

Yes, you can mute individual conversations—permanently or for a specific period of time.

Do files in the chat count toward my storage limit?

Yes, chat attachments count toward your team storage.

Can I archive a conversation?

Yes, conversation admins can archive them. Archived chats are no longer active but are retained.

Tips & Notes

  • Use project chats for project-related coordination so that information stays where it belongs.

  • Pin important messages (e.g., decisions or links) so they can be found quickly.

  • Use reactions (emojis) instead of short "OK" messages to keep the chat organized.